ࡱ> []ZM bjbj== -6WW $l>>>>>>>r8 <N <rE P (     ?',7D$E Gb[Du>  [D>>  D> > j>>j PrhpjjlD0EjNHNHjRd>>>>STATE EDUCATION DEPARTMENT NEW YORK STATE ARCHIVES RECORDS SERIES DESCRIPTION REC-5 AGENCY NUMBER (8 character limit) DISPOSITION AUTHORIZATION NUMBER (LEAVE BLANK)  FORMTEXT        FORMTEXT      INSTRUCTIONS: Complete one form for each records series where a new/revised records disposition authorization is requested. 1. AGENCY  FORMTEXT       2. PROGRAM UNIT  FORMTEXT       3. RECORDS SERIES TITLE  FORMTEXT       4. DESCRIPTION OF RECORDS SERIES  FORMTEXT       5. BEGINNING DATE (year only)  FORMTEXT       6. ENDING DATE (year only; if series is ongoing, use  Current )  FORMTEXT       7. VOLUME OF EXISTING RECORDS BY RECORD TYPE PAPER RECORDS:  FORMTEXT       CU. FT. COMPUTER READABLE:  FORMTEXT       ITEMS MICROFICHE:  FORMTEXT       ITEMS AUDIO-VISUAL:  FORMTEXT       ITEMS MICROFILM:  FORMTEXT       ROLLS OTHER (specify type and volume):  FORMTEXT       8. ESTIMATED ANNUAL GROWTH (paper records only):  FORMTEXT       CU. FT. 9. FILES MANAGEMENT ACTION, IF ANY (i.e., action to separate inactive records from active records or to implement final disposition)  FORMTEXT       10. EVENT THAT COMMENCES RETENTION PERIOD (e.g., case closure, end of calendar year, etc.)  FORMTEXT       11. PROPOSED RETENTION PERIOD AFTER EVENT (i.e., period of time after event in item #10)  FORMCHECKBOX  RETAIN IN AGENCY FOR  FORMTEXT       YEARS  FORMTEXT       MONTHS  FORMTEXT        FORMCHECKBOX  RETAIN IN STATE RECORDS CENTER FOR  FORMTEXT       YEARS  FORMTEXT       MONTHS  FORMTEXT        FORMCHECKBOX  REFORMAT (i.e., how & when records transferred to microfilm, digital images or other media):  FORMTEXT        FORMCHECKBOX  OTHER (i.e., non-time-based retention period):  FORMTEXT       12. FINAL DISPOSITION  FORMCHECKBOX  DESTROY  FORMCHECKBOX  TRANSFER TO STATE ARCHIVES  FORMCHECKBOX  OTHER (specify):  FORMTEXT       13. REASONS FOR PROPOSED RETENTION AND DISPOSITION  FORMTEXT       14. 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