Managing Records: Consultants and Vendors
Electronic Records Management Consultants
The New York State Archives has compiled this list of electronic records management consultants to aid government agencies, local governments, and other entities searching for companies and individuals providing electronic records management consultant services. This inventory lists organizations, their contact information, as well as a brief summary of services offered when the information was available. While every effort has been made to ensure accuracy and completeness, you are encouraged to contact consultants directly for verification.
The New York State Archives assumes no responsibility for the professionalism of any consultants listed. These consultants have done needs assessment or implementation work for local governments in New York State under a Local Government Records Management Improvement Fund (LGRMIF) grant or have requested to be added to this list. This list is not meant to endorse, recommend, or require use of any particular consultant on this inventory. If you know of other consultants that should be on this list or you discover content inaccuracies in this list, please contact the Records Service Development unit at (518) 474-6926 or, by e-mail, at RECMGMT@mail.nysed.gov
Revised 25 June 2010
Bill Lipner
426 6th Street
Phone: (917) 723-1048
Fax: (212) 214-0386
Email: bill@lipner.net
William Saffady
114 Second Place
Brooklyn, NY
Phone: (718) 246-4696
Fax: (718) 246-4855
Email: wsaffady@aol.com
Access Systems, Incorporated
Steve F. Goodfellow
4260 Henneberry Road
Manlius, NY 13104
Phone: (315) 682-1188
Fax: (315) 682-0865
Email: steveg@accesskm.com
Website: www.accesskm.com
Allstate Information Management
Sheila Grabowski
80 Beckwith Ave
Patterson, NY 07503
Phone: (800) 225-1080
Website: www.allstat.com
ALOS Electronic Document Management software and services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664 or (800) 431-7105
Fax: (845) 457-9083
Email: kmacy@alosusa.com
Website: www.alosusa.com
ALOS Micrographic Corporation
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 667
Toll Free: (800) 431-7105
Fax: (845) 457-9083
Email: gewitherel@alsousa.com
Web: http://www.alosusa.com
AMI Imaging Solutions
(a Division of MTS Software Solutions, Inc.)
Dave Spahr
158 Gaither Drive
Mt. Laurel, NY 08054
Phone: (856) 642-1188 or (215) 668-9519
Email: dspahr@amiimaging.net
Website: www.amiimaging.net
ASR Systems Group, Inc.
Mollie Parks, President
126 Metropolitan Park Drive
Liverpool, NY 13088
Phone: (800) 334-3688 or (315) 453-2000
Email: info@asrsystemsgroup.com
Website: www.asrsystemsgroup.com
Services/sales:
Certified MWBE, Smead Products Dealer, records management software, scanning, record storage boxes, barcode tracking systems, acid-free file folders, customized folders, indexes & accessories, High-density mobile & stationary shelving, library shelving, specialty filing cabinets, automated carousels, Times-2 Factory Certified installation teams. Representing many other manufacturers as well and proudly serving NYS since 1973.
Barry Associates
Rick Barry
Arlington, VA
Website: www.mybestdocs.com
Centerstone Record Services
Debora Alessi
393 Delaware Avenue
Buffalo, NY 14202
Phone: 716-895-2120
Fax: 716-895-2121
Email: dlalessi@centerstonerecordservices.com
Website: www.centerstonerecordservices.com
Concorde Group, Inc.
Howard J. Gordon
601 North Olive Street
Media, PA 19063
Phone: (610) 566-3009
Fax: (610) 565-4764
Email: hjgordon@cgipa.com
Website: www.cgipa.com
Services/sales:
Concorde specializes in assisting clients in formulating a records management plan for all documents that will, over time, significantly reduce the volume of paper being stored. We also offer business continuity planning to guard against loss of data and preserve the continuity of operations.
Content Conversions
Anthony Stigliano
306A Jericho Turnpike
New Hyde Park, NY 11040
Phone: (516) 437-5888
Fax: (516) 437-6200
Email: astigliano@contentconversions.com
Conversion Image Technology Inc.
Jamie Sasenbury
7010 Fly Road
East Syracuse, NY 13057
Phone: (315) 432-0591
Fax: (315) 432-0593
Email: JSasenbury@citechinc.com
Website: www.citechinc.com
DataBank
Chuck Rondinone
88 Curtis Road
Glastonbury, CT 06033
Phone: (860) 661-0438 or (860) 970-6300
Fax: (781) 830-6055
Email: crondinone@databankimx.com
Website: www.databankimx.com
Services/sales:
DataBank provides business process services and can assist with determining when and what technology and document management solutions are needed. We work with our customers to formulate, implement and manage compliant disaster recovery programs and are a leading integrator of several EDMS solutions. Along with understanding of electronic documents, software, metadata and taxonomy, we provide services and consultation on managing and storing electronic records as well as data conversion. We provide storage for micrographic media and can provide conversion on demand. We provide methylene blue testing and analysis as well as equipment to monitor micrographic quality. We sell micrographic cameras, scanners, film processors, readers and reader/printers as well as raw microfilm, microfiche and aperture cards and supplies. We can provide document storage (short-term) and long-term microfilm, microfiche, aperture card and electronic media storage at all of our centers and all DataBank facilities are SAS 70 Type II and PCI DSS certified.
Digiscribe International LLC
Mitchell J. Taube, CDIA
6 Westchester Plaza
Elmsford, NY 10523
Phone: (914) 586-6600 ext. 103 or (914) 953-6865
Fax: (914) 586-0006
Email: mtaube@digiscribe.info
Website: www.digiscribe.info
Services/sales:
Document Scanning – Data Entry/Indexing – Web Repository – E-Forms – forms Processing – Workflow – Software Sales & Support – Integration Services – Full-Text OCR – Conversion Services – Vault Media & Box Storage – Electronic Document Discovery – Litigation Support Services – High-Volume Printing.
Document Conversions Inc.
Michael B. McLaughlin,
Certified Document Imaging Architect+
307 Rushmore Ave
Carle Place, NY 11514
Phone: (516) 437-5888, ext. 18; cell (516) 318-4376
Fax: (516) 437-6200
Email: mmclaughlin@documentconversionsinc.com
Services/sales:
Our services at Document conversion Inc. include the scanning of paper and microfilm and large format drawings or plans to the digital format. We provide document shredding and a digital document online repository.
Dox Electronics, Inc.
Ken Michael
105 College Ave
Rochester, NY 14607
Phone: (585) 473-7766
Fax: (585) 473-7323
Email: kenm@doxnet.com
Electronic Document Management Software and Services
118 Bracken Road
Montgomery, NY 12549-2604
Phone: (845) 457-4400 ext. 664
Toll Free: (800) 431-7105
Fax: (845) 457-9083
Email: wsantos@alosusa.com
Web: http://www.alosusa.com
e-Scan Solutions, LLC
Michael Kavanagh
17 Squadron Boulevard, Suite 400
New City, NY 10956
Phone: (800) 734-0070
Email: info@e-scansolutions.com
Website: www.e-scansolutions.com
Fedcap Office Services
Randy Shannon
119 West 19th Street
New York, NY 10019
Phone: (212) 727-4284
FAX: (212) 727-4358
Email: rshannon@fedcap.org
Website: www.fedcap.org
Services/sales:
Fedcap Office Services provides quality and cost-effective document imaging and management, document preparation, scanning, data entry, and indexing. Fedcap is a Socially Responsible Outsourcingtm provider, serving government and commercial customers while providing employment opportunities for people with disabilities, and is a preferred source provider for document imaging and data entry through New York State Industries for the Disabled.
Focused Technologies
Chuck Tobin
920 Albany Street
Schenectady, NY 12307
Phone: (518) 935-4573 or (866) 403-7037
Fax: (518) 375-3610
Email: contact@focused-tech.com
Website: www.focused-tech.com
Gallego Information Services
Caroline Gallego
P.O. Box 345
Buffalo, NY 14224-0345
Phone: (716) 675-0012
Fax: (716) 674-9093
Email: gallego@gallegoinfo.com
Website: www.gallegoinfo.com
GEMKO Information Group, Inc.
100 Corporate Parkway, Suite 200
Amherst, NY 14226
Phone: (716) 929-2700
Fax: (716) 929-2705
Website: http://www.gemko.com/
Gimmal Group
1 Liberty Plaza, 23rd Floor
New York, NY 10006
Phone: (212) 809-4050
Fax: (212) 480-1293
Email: info@gimmal.com
Website: www.gimmal.com
Global Scanning Solutions
1360 Riverfront Center
Amsterdam, NY 12010
Phone: (518) 490-1227
Email:info@global-scan.com
Website: www.global-scan.com
Hunter Information Management Services, Inc.
Gregory S. Hunter, Ph.D., CA, CRM
177 Banbury Road
Mineola, NY 11501-1518
Phone: (516) 248-5388
Fax: (516) 248-2435
Email: ghunter@hunterinformation.com
Website: www.hunterinformation.com
IMA
Mitch Davis
Imaging & Microfilm Access, Inc. (Since 1979)
150 Knickerbocker Avenue, Suite E
Bohemia, NY 11716
Phone: (631) 589-8100
Fax: (631) 589-8119
Website: www.scanyourdocs.com
Email: info@scanyourdocs.com
Services/sales:
Imaging & Microfilm Access, Inc. is a business process outsourcing and solutions provider that specializes in providing software systems and services aimed at converting paper based processes into electronic processes. In addition to offering a wide range of solutions for Enterprise Content Management, IMA is a full service imaging services bureau offering all forms of outsourced document conversion.
Image Data, Inc.
18 Petra Lane #3B
Phone: (518) 862-2740
Email: tbourke@imgdata.com
Website: www.imgdata.com
IMERGE Consulting
Don Post
1227 Stony Creek Way
Rockford, IL 61108
Phone: (815) 398-0492
Website: www.imergeconsult.com
InOutsource
Theresa Bond
669 Grove Rd
Thorofare, NY 08086
Phone: (888) 845-7015
Fax: (856) 845-7082
Email: tbond@inoutsource.com
Website: www.inoutsource.com
Services/sales:
InOutsource provides records & information management consulting services.
Janus Associates, Inc.
Jim Adams
Director of Business Development
1055 Washington Blvd
Stamford, CT 06901
Phone: (203) 251-0238
Cell: (203) 561-8074
Email: JamesA@JanusAssociates.com
Website: www.janusassociates.com
Services/sales:
We are specialists in risk analysis, penetration testing, compliance and PCI assessments, disaster recovery and business continuity planning, eDiscovery, data forensics, data breach crisis management, advanced biometric and authentication software, and mainframe security audit solutions.
J Wilkins & Associates
Jesse Wilkins
4099 Malta Street
Fax: (303) 484-4142
Email: jesse@jwilkinsassociates.com
Website: www.jwilkinsassociates.com
Lederman and Associates Ltd.
Paula Lederman
55 St. Clair Avenue West, Suite 125
Toronto, Ontario, Canada M4V 2Y7
Phone: (416) 482-6619
Fax: (416) 482-6756
Email: leder@rogers.com
Lifetime Document Management
Lou Ann Owens
425 Paul Road
Rochester, NY 14624
Phone: (585) 784-3190
Fax: (585) 429-5612
Email: info@lifetimedocumentmanagement.com
Website: www.LifetimeDocumentManagement.com
Services/sales:
A NYSID member provider for Scanning and Imaging Services, including Optical Character Recognition Technology (OCR), Cloud Computing, Electronic records Management and Secure Document Destruction. NAID AAA and ISO 9001:2008 Certified.
Loweecey Group, Inc.
Philip Loweecey
9 Philip Drive
Phone: (716) 200-8231
Email: Philip.Loweecey@LoweeceyGroup.com
Website: www.LoweeceyGroup.com
MCCi
1700 Capital Circle SW, PO Box 2235
Tallahassee, FL 32316
Phone: (800) 342-2633
Fax: (850) 701-0715
Email: info@mccinnovations.com
Website: www.mccinnovations.com
Millican & Associates, Inc.
5850 Coral Ridge Dr., Suite 205
Coral Springs, FL 33076-3379
Phone: (954) 963-1771
Fax: (954) 962-7956
Email: millican@millican-assoc.com
Website: www.millican-assoc.com
Modern Micro Imaging
5165 Lee Highway
Arlington, VA 22207
Phone: (703) 534-1025
Fax: (703) 536-5948
Email: sales@modmicro.com
Website: www.modmicro.com
Services/sales:
DocuWare electronic records management software with SQL-based index & retrieval. Retention policy enforcement with fully audited document transactions for SOX (Sarbanes-Oxley) compliance. JIT tested & certified under DoD 5015.2-STD. Conforms to NARA 36 CFR 1220-1238 records management regulations.
Recall Total Information Management
Tony Acerra
140 Seaview Drive
Secaucus, NJ 07094
Phone: (201) 852-1034
Fax: (201) 348-4048
Email: tony.acerra@recall.com
Website: www.recall.com
Records Management and Archiving
Todd Smith
2711 Freemansburg Avenue
Easton, PA 18045
Phone: (610) 253-2753
Fax: (610) 258-0216
Email: info@recordsmgmtpa.com
Website: www.recordsmgmtpa.com
River Delta Consulting, Inc
Neerja Singh
Phone: (617) 378-3169
Website: www.riverdeltaconsulting.com
RSD America, Inc.
Frank J. Fasano, Inside Sales Manager
300 Frank W. Burr Blvd, suite 54
Teaneck, NY 07666
Phone: (201) 996-1188, ext 340
Fax: (201) 996-1001
Email: ffa@rsd.com
Website: www.rsd.com
Services/sales:
RSD helps companies meet the growing challenge of information governance by providing market-leading products within this area of expertise. RSD is positioned in the Leaders Quadrant in Gartner, Inc.’s “Magic Quadrant for the Integrated Document Archive and Retrieval Systems” (IDARS). We have over 1200 clients globally and approximately 150 here in the US, many in the Fortune 500.
RVM, Inc.
Vincent Brunetti
80 Pine Street, 10th floor
New York, NY 10005
Phone: (212) 693-1525
Fax: (212) 693-0166
Email: info@rvminc.com
Website: www.rvminc.com
Services/sales:
Microfilming, paper scanning, microfilm scanning, data entry services, image conversions. High volume digital image processing including OCR, barcode, recognition, PDF conversions, film processing and diazo duplication. Online repository and document management solutions are also available.
SMART Business Advisory and Consulting
Geoffrey Plante
14 Corporate Woods Blvd., Suite 102
Albany, NY 12211
Phone: (518) 427-7760
Fax: (518) 426-1631
Email: gplante@smartgrp.com
SuperiorGlacier
Hugh J. Krulin
Account Executive
Document Management and Litigation Support
42 Broadway
New York, NY 10004
Phone: (212) 514-6500
Cell: (646) 261-1577
Email: hugh_krulin@superiorglacier.com
Website: www.superiorglacier.com
Services/sales:
Document scanning, Copy/Printing, OCR/OWR, processing and duplication, media to media conversion, indexing, hosting, data preparation, document disaster recovery, multi-layer quality control, Electronically Stored Information/Electronic Data Discovery/Forensic Collection, 33+ years experience.
Tiger Business Solutions, LLC
Terry Bender
7a Harriman Campus Rd., Suite 540
Albany, NY 12206
Phone: (518) 435-0919 or (518) 423-2162
Website: www.tigerbsolutions.com
UrsaNav, Inc.
616 Innovation Drive
Chesapeake, VA 23320
Phone: (703) 625-9821
Email: IMSinfo@ursanav.com
Website: www.ursanav.com
Services/sales:
Records management program development, implementation of ERM/ECM software and solutions, data and document conversion, application hosting, and onsite staffing.
USA.NET
Ryan Santoro
7900 E. Union Ave., Suite 800
Denver, CO 80237
Phone: (303) 865-1237
Fax: (303) 865-1205
Email: rsantoro@perimeterusa.com
Website: www.usa.net
Service/sales:
You run your business; we will run your email and archiving. A subsidiary of Perimeter eSecurity and a leading provider of Hosted MS Exchange, wireless, and email archiving services. A partial list of our services includes MS Exchange 2007, SharePoint WSS 3.0, and Consolidated Gateway Services – On-Demand Disaster Recovery/Business Continuity.
We Scan Paper LLC
Harvey Berlent
312A St. Nicholas Ave.
Haworth, NJ 07641
Phone: (201) 963-9660 or (551) 804-8479
Fax: (201) 963-9660
Email: hberlent@wescanpaper.com
Website: www.wescanpaper.com
Services/sales:
We Scan Paper provides a full and complete document management service starting with pickup of the documents, utilizing our own fleet of vans, entering the boxes into our bar coded system, entering retention cycle management information, storing the documents at our 100,000 sq. ft. facility, scanning on demand as requested, and, if desired, shredding at the end of their retention cycle. We offer a unique “Fixed Term Storage Plan” that provides all services from pickup to shedding at a fixed price; the only extra cost option being digitization for scan on demand.
Westchester Arc / eDocNY
Kevin C. Hansan, Acting Director
388 Tarrytown Road
White Plains, NY 10607
Phone: (914) 681-0656
Cell: (914) 396-8613
Fax: (914) 428-6647
Services/sales:
Westchester Arc is the largest agency in Westchester County serving the needs of developmentally disabled adults and children. eDocNY is a not-for-profit business unit of Westchester Arc that provides Document Management solutions, including but not limited to Document Scanning, Microfilming, Box Storage and Retrieval, and Document Destruction. The Company’s profits are used by the agency to create new and enhance existing services for the people we support.
Zasio Enterprises, Inc.
David Stephens
316 North Third Street
Phone: (919) 989-1106
Email: dostephens@zasio.com
Website: www.zasio.com